Privacy Policy – Melbourne Sourashtra Association Inc.
Purpose
Melbourne Sourashtra
Association Inc. (“the Association”) respects the privacy of its members, volunteers, participants and website visitors. This Privacy Policy explains how we collect, use, store and protect personal information.
Information We Collect
The Association may collect personal information including:
- Name
- Address
- Email address
- Phone number
- Membership details
- Event registration details
- Photographs and videos taken during Association activities and events
Why We Collect Information
We collect personal information to:
- Manage membership records
- Communicate with members
- Organise and administer events
- Process registrations and payments
- Maintain records required by law
- Promote Association activities and achievements
- Publish newsletters, social media posts and website content
Photographs and Videos
Photographs and videos may be taken during Association events for:
- Historical records
- Community engagement
- Promotion of Association activities
- Publication on the Association website, newsletters, social media pages and promotional materials
By attending Association events, participants acknowledge that photographs and videos may be taken. Parents or guardians are responsible for advising the Association if they do not wish their child to appear in photographs or videos.
Any person who wishes a photograph containing their image to be removed from the Association website may contact the Association and reasonable efforts will be made to accommodate the request.
Disclosure of Information
The Association will not sell, rent, or trade personal information to third parties. Information may be disclosed only:
- When required by law
- To government authorities where legally required
- To service providers assisting the Association in administration (such as website hosting, email services, accounting services, or event management systems)
Storage and Security
The Association takes reasonable steps to protect personal information from:
- Unauthorised access
- Misuse
- Loss
- Modification
- Disclosure
Information may be stored electronically or in paper form.
Access and Correction
Members may request access to their personal information and may request corrections if the information is inaccurate or out of date.
Contact
Privacy enquiries or requests regarding personal information or photographs may be directed to:
Secretary
Melbourne
Sourashtra Association Inc.
Email: contact@sourashtras.com
Changes to this Policy
The Association may update this Privacy Policy from time to time. The latest version will always be available on the Association website.